Canadian Health Information Management Association Practice Exam

If a staff member becomes a patient after hospitalization, what should be done with their records?

1. Make records unavailable for the staff member to review

2. Allow unrestricted access to their records

3. Audit their access to the records periodically

4. Contact CHIMA for guidance

The correct answer is: Make records unavailable for the staff member to review

In cases where a staff member becomes a patient, maintaining the integrity and confidentiality of their medical records is crucial. The chosen response emphasizes the importance of protecting sensitive information. Making records unavailable for the staff member to review ensures compliance with privacy regulations and helps prevent any potential conflicts of interest or breaches of confidentiality. This approach aligns with professional standards that aim to separate professional roles from personal care to ensure that treatment remains unbiased and that information is securely managed. By restricting access, it safeguards the patient's privacy rights and maintains the trusted relationship between healthcare professionals and the healthcare system. While other options may appear plausible, such as unrestricted access or periodic auditing, they could compromise the confidentiality of the patient's information or create uncomfortable situations for both the staff member and the healthcare providers involved. It's essential to have clear protocols in place that prioritize patient confidentiality and respect the sensitive nature of medical records, leading to the conclusion that restricting access is the most appropriate action.